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       potential additional cost. If after review by the Engineer an agreement is reached on the issue, a Plan Change should be prepared by the Engineer and submitted through channels for consideration. If the issue can not be satisfactorily settled, the question should be submitted through channels for adjudication.




b.  Claims not Covered by Project Specifications:


 1)  If the Contractor deems that other circumstances, not usually governed by the project specifications, have resulted or may result in damages, the Contractor may file for equitable adjustment of the dispute. These circumstances may be delays resulting from action or inaction of the Contracting Agency, plan errors, disagreements with the Engineer's interpretation of the plans and specifications and other causes.


 2)  A copy of a notification to be titled "Contractor's Notification of Contract Dispute" shall be sent by the Contractor to the Engineer.


 3)  After filing the "Contractor's Notification of Contract Dispute" form, the Contractor may file a request for equitable adjustment.  However, except in special cases, the Contracting Agency will send the request to the Engineer for first review. The request should contain insofar as is known at the time complete details of the dispute and an estimated cost.


 4)  Upon receipt of request, the Engineer shall immediately (within one week) address the issue.   If not resolved, within one month the Engineer shall provide a written analysis of the request, along with supporting documentation and recommendations, to the Contracting Agency. If a claim is anticipated the Engineer shall immediately keep a detailed diary relating to the area in question. (Include personnel, equipment, etc.)


 5)  After review and discussion with the Contracting Agency, the Engineer (within one month) will notify the Contractor, in writing, of the Contracting Agency’s decision.  


6)  Upon amicable resolution of the request, a Plan Change (if needed) shall be initiated by
the Engineer within one week after notification.


c.  All Claims Will Be Documented:  In the claim, or upon cessation of the activity giving rise to the claim allowing documentation of the entirety of the costs asserted by the Contractor as entitling him to additional compensation under this Subsection, the Contractor shall furnish to the Engineer a statement in schedule form showing (a) all the items and figures which the contractor intends to prove from books of account or other records; and (b) all the items and figures which the Contractor intends to prove by means other than (a) above. The statement shall be sworn under oath by the Contractor to be true and correct as to all facts, records, representations and amounts claimed therein.


 1)  Record Keeping:  With respect to items and figures to be proven from books of account or other records, each statement shall be prepared in accordance with the requirements set out in the following subparagraphs of this paragraph 1).


  a)  The basic figures, costs and rates from which any claim is computed shall be tabulated in such detail that the statement may be quantified in lieu of producing the books and records from which the pertinent data was taken.


           **  The statement shall include a complete computation of the total amount of each


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