Invoicing Tips for Consultants

To expedite the invoicing process, please follow these tips listed below.

    1. Submit invoices on the sample format for Lump Sum, Cost Plus, Billable Rates and Retainer Summary Sheets which available on this page.
    2. Invoice exactly as the contract is written. (Excluding breakdowns of subs, and primes). Do not add contract actions together when invoicing or break the contract actions apart. 
    3. Prior approval is required from the Consultant Contract Services Administrator if funding is switched within any phase.
    4. State rates for lodging, mileage and meals are used for all DOTD contracts as outlined in the https://www.doa.la.gov/Pages/osp/Travel/travelPolicy.aspx.
    5. Include the name of the prime and the name of the sub on the invoices according to the contract action and percentage of work that is being invoiced on. 
    6. Invoices that are submitted for work past the contract expiration date will not be paid without the Consultant sending a justification letter to the Project Manager. Once the Project Manager approves the letter, he or she will forward the justification letter to the Consultant Contracts Services Administrator for his approval.
    7. The 30 days for payment begins when a correct invoice is received by the Project Manager. If a corrected invoice is sent, the 30 days begins when it is received by the Consultant Contract Services section.  
    8. Subsequent invoices will not be approved until the previous invoice is deemed correct.

Receiving the correct information, expedites the payment of the invoices. If you need additional information, contact Elaine Rougeau at (225) 379-1405 or email: elaine.rougeau@la.gov.



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DBE FORM 2.docxDBE FORM 26/28/2018 8:12 AM20 KB
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