​Invoicing

Invoicing Tips for Consultants

To expedite the invoicing process, please follow these tips listed below.

    1. Submit invoices on the sample format for Lump Sum, Cost Plus, Billable Rates and Retainer Summary Sheets which available on this page.
    2. Invoice exactly as the contract is written. (Excluding breakdowns of subs, and primes). Do not add contract actions together when invoicing or break the contract actions apart. 
    3. Prior approval is required from the Consultant Contract Services Administrator if funding is switched within any phase.
    4. State rates for lodging, mileage and meals are used for all DOTD contracts as outlined in the Louisiana Travel Guide.
    5. Include the name of the prime and the name of the sub on the invoices according to the contract action and percentage of work that is being invoiced on. 
    6. Invoices that are submitted for work past the contract expiration date will not be paid without the Consultant sending a justification letter to the Project Manager. Once the Project Manager approves the letter, he or she will forward the justification letter to the Consultant Contracts Services Administrator for his approval.
    7. The 30 days for payment begins when a correct invoice is received by the Project Manager. If a corrected invoice is sent, the 30 days begins when it is received by the Consultant Contract Services section.  
    8. Subsequent invoices will not be approved until the previous invoice is deemed correct.

Receiving the correct information, expedites the payment of the invoices. If you need additional information, contact Elaine Rougeau at (225) 379-1405 or email: elaine.rougeau@la.gov.

 

 Invoice_Information

 
  
  
  
  
Billable Rates.xlsBillable Rates5/26/2017 9:32 AM45 KB
Copy of Cost Disbursement Certification form.xlsxCopy of Cost Disbursement Certification form3/18/2016 2:51 PM55 KB
Cost Plus Invoice.xlsCost Plus Invoice1/24/2017 4:01 PM48 KB
Cost Plus Summary Sheet combined with invoices and backup .xlsCost Plus Summary Sheet combined with invoices and backup 3/18/2016 2:51 PM96 KB
Direct Expense Summary Revised.xlsxDirect Expense Summary Revised3/18/2016 2:51 PM56 KB
Invoice Submittal Checklist - revised.docxInvoice Submittal Checklist - revised9/6/2017 11:56 AM88 KB
Lump Sum Summary Sheet.xlsLump Sum Summary Sheet3/18/2016 2:51 PM54 KB
Retainer Contract Invoice Summary Sheet.xlsRetainer Contract Invoice Summary Sheet3/18/2016 2:51 PM54 KB
Unit Rates Invoice Sample (3).xlsUnit Rates Invoice Sample (3)5/26/2017 9:32 AM63 KB

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