Guidance for Project Managers to Advertise Projects

1. Complete the Projected Ads Website Form and email completed excel form to DOTDCCSAdvertisements@la.gov as soon as you know you are going to advertise for a consultant.
1. The project must be posted on the Projected Ads Website a minimum of 30 calendar days prior to posting any advertisement. You can put a project on the website as early as you would like prior to submitting your request to advertise. Keep in mind that consultants may be reaching out to you for information regarding the project, see 1b.
2. Posting this projected advertisement allows the consultants know what is possibly upcoming and prepare for submitting and to reach out to the Project Manager and discuss the upcoming project.
3. When meeting with consultants, details discussed should not include specifics that would give any one consultant an advantage over another and should be consistent with all consultants. Prepare your list of items to discuss and stay on those topics, which should be based on the project.
4. When you do submit the actual advertisement request, your scope should be detailed enough to give a clear vision of what is expected on your project. If additional services may be required, those are to be listed in the advertisement as “Additional Services” that may be required and initiated through Supplemental Agreement.
5. If you do not advertise in the quarter that you projected, please provide an update to the quarter as soon as you know when it will be projected to advertise.
6. CCS will be reaching out each quarter to request an update to those projects who did not post in the projected quarter asking for an updated quarter. Please provide any other updates as needed, such as project manager or scope of services.
2. Once you are ready to submit to CCS to request an advertisement you will do the following:
1. Review the Advertisement Request Outline
2. Complete the Advertisement Request Form
3. Complete the 48 286 Request to Hire Consultant and have appropriate signatures 
4. Submit the Advertisement Request Form and Request to Hire Consultant memo along with editable scope (word document), editable minimum personnel requirements (word document) and estimated compensation to DOTDCCSAdvertisements@la.gov. To be compliant with Federal Acquisition Regulation (FAR), CCS must receive estimated compensation for project specific and entity projects. 
5. Effective September 17, 2024, all new contracts will be negotiated compensation.
6. If requested information is not submitted, this could delay your request from being processed timely.
7. Advertisements post for 21 calendar days unless otherwise specified (i.e.: complicated project that needs more time for the consultants to team up, such as I-10 Widening)
8. No cover letter to CCS is necessary if you complete the above forms and email to DOTDCCSAdvertisements@la.gov. 
9. CCS is no longer taking hard copy request.
3. CCS follows the Compensation by Work Type matrix, see memo below. To deviate from the memo requires Chief Engineer approval.
   

• ​Consultant Compensation and Work Type Memo Rev 9.17.24.pdf
• Compensation types
• ​Lump Sum
• Cost Plus Fixed Fee 
• Specific Rates of Compensation (SROC)
• Unit Cost
• Statewide Averages for labor rates and Indirect Cost Rate (overhead) are applied to estimated work hours for advertising an estimated compensation.
• All contracts are negotiated and compensation is listed as "estimated" to be further negotiated based upon Consultant's audited rates approved by DOTD once awarded.  ​